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The Director of Admissions will lead and oversee key admission events throughout the year, including, but not limited to open houses, individual and group tours, student shadow visits, information sessions and fairs. The individual will be expected to establish and maintain positive relationships with feeder schools, parochial schools, and other organizations for possible networking opportunities. He/she will report directly to the Provost and President.

Qualifications:

  • Bachelor’s degree in a relevant area (minimum); any additional qualification will be an added advantage

Skills & Qualities:

  • Experience in working on secondary or post-secondary admissions
  • Public speaking and presentation skills
  • High energy, enthusiasm, and a positive attitude
  • Detail- and data-oriented, highly organized, and have a strong work ethic
  • Commitment to the creation and sustainability of an inclusive and equitable learning environment for all students

Responsibilities:

  • Oversee all aspects of admissions, recruitment, financial aid, and direct the process from inquiry to enrollment
  • Develop and oversee both, long- and short-term recruitment strategies, to ensure BIMS meets enrollment goals
  • Represent BIMS and its mission to appeal to the broader community and prospective families
  • Schedule recruitment and informational visits to high schools and colleges
  • Review High School Placement Test results, transcripts, and letters of recommendation and make recommendations to administration for incoming acceptances after interview. Work with admissions coordinator to streamline onboarding.
  • Collaborate with the marketing team to create admission and marketing collateral in discussion with Provost/ Director
  • Conduct interviews with prospective transfer students and their families as part of the transfer application process
  • Collaborate with the Director of Marketing to coordinate admission related news updates and marketing and advertising efforts
  • Coordinate all re-enrollment activities for current students and families
  • Coordinate and organize the handling of applications and communication with families of student applicants to ensure a smooth admissions experience
  • Maintain constant and clear communication with prospective families about the admission process, deadlines, and decisions
  • Conduct interviews with prospective transfer students and their families as part of the transfer application process.
  • Collect, prepare, and maintain data and statistics regarding enrollment and re-enrollment, retention, geographical distribution of students, financial aid, and interpret data to the administration, board of trustees, and faculty
  • Assume other responsibilities as assigned by the Head of School and/or Assistant Head of School for External Affairs.

Additional Responsibilities:

  • Develop and implement short and long-term marketing plans that penetrate the targeted market and generate customer referrals
  • Work with the head of school and the leadership team to provide strategic leadership in an effort to strengthen admission initiatives and build an environment for sustained growth
  • Share admission data and assessment with the Head of School, Director of Finance, Director of Advancement, Director of Communications, division heads and the board of trustees when required
  • Manage the end-to-end admission process with a special focus on outreach and yield strategies, particularly in relation to students from minoritized social groups.
  • Hire, train, and mentor admission colleagues, and work closely with support staff to ensure an exceptional experience for students and families as they engage in the admission process.
  • Track national and school-specific admission trends and analyze data to continuously improve recruitment, enrollment, and retention, particularly for students and families of color, LGBTQIA+ and working-class students and families
  • Use the academic, athletics, and arts programming of the school, as well as its co-curricular and local community initiatives, to help promote the institution and ensure prospective students and their families understand the benefits
  • Interview and assess interested students and their families seeking admission, and make recommendations regarding admissibility based on a holistic review process
  • Coordinate and manage financial assistance policies and programs
  • Attend school fairs, visit and present at feeder schools, serve regularly on related local and national panels and committees, and attend other admission events
  • Develop and maintain relationships with feeder schools, consultants, and current families to determine effective practices and significant areas of recruitment
  • Submit reports to the Head of School, Director of Finance, and board of trustees when required
  • Partner with the school’s technology team to analyze website traffic and the effect of special recruitment initiatives

The Associate Director of Admissions will report directly to the Director for Admissions and Provost. The individual will work on leads for key admission events through the year. This includes, but is not limited to open houses, individual and group tours, student shadow visits, information sessions, fairs etc.

Qualifications:

  • Bachelor’s degree in a relevant area (minimum); any additional qualification will be an added advantage

Skills & Qualities:

  • Experience in working on secondary or post-secondary admissions
  • Public speaking and presentation skills
  • High energy, enthusiasm, and a positive attitude
  • Detail- and data-oriented, highly organized, and have a strong work ethic

Responsibilities: Recruitment & Counselling

  • Develop and oversee both, long- and short-term recruitment strategies, to ensure BIMS meets enrollment goals
  • Represent BIMS and its mission to appeal to the broader community and prospective families
  • Schedule recruitment and informational visits to high schools and colleges
  • Review High School Placement Test results, transcripts, and letters of recommendation and make recommendations to administration for incoming acceptances after interview. Work with admissions coordinator to streamline onboarding.
  • Collaborate with the marketing team to create admission and marketing collateral in discussion with Provost/ Director
  • Conduct interviews with prospective transfer students and their families as part of the transfer application process
  • Collaborate with the Director of Marketing to coordinate admission related news updates and marketing and advertising efforts
  • Coordinate all re-enrollment activities for current students and families
  • Assume other responsibilities as assigned by the Head of School and/or Director

Additional Responsibilities:

  • Develop and implement, with management, short and long-term marketing plans that penetrate the targeted market and generate customer referrals
  • Respond all student communications and referrals promptly, and provide facility tours as requested
  • Nurture referral relationships with schools and universities
  • Regularly share admission data and assessment with the Director of Admissions and the Director of Finance
  • Manage the end-to-end admission process for students from minoritized social groups
  • Track national and school-specific admission trends and analyze data to continuously improve recruitment, enrollment, and retention; particularly for students and families of color, LGBTQIA+ communities and working-class students and families
    • Interview and assess interested students and their families seeking admission to BIMS, and make recommendations regarding admissibility based on a holistic review process
  • Coordinate and manage financial assistance policies and programs
  • Attend onsite and remote Med School Fairs
  • Develop and maintain relationships with feeder schools, consultants, and current families to determine effective practices and significant areas of recruitment
  • Submit reports to the Head of School and Director of Admissions when required
  • Partner with the school’s technology team to analyze website traffic and the outcome of special recruitment initiatives
  • Perform other duties as assigned

An Applications Coordinator is the primary point of contact for all concerns regarding the application process. The Applications Coordinator connects customers and prospective customers to corresponding departments in the university for enquires, issue resolution and other concerns. The candidate expected to be a motivated individual with reporting proficiency. He/she will be required to report to the Director of Admissions.

Qualifications:

  • High school/associate degree (minimum)

Skills & Qualities:

  • Basic proficiency in MS Office applications (Excel, Word, PowerPoint) and Customer Relationship Management (CRM)
  • Good communication and interpersonal skills
  • Strong organizational skills with multi-tasking abilities
  • Analytical thinking with an excellent approach to problem-solving
  • Team management and leadership qualities

The Director of Facilities oversees facilities operations, managing facilities budget, directing routine maintenance, responding to emergencies, managing risk, managing contractors, overseeing security, stores, housekeeping, grounds conducting site inspections and overseeing projects.

Education, Skills & Abilities:

  • A Degree in Project Management, Facilities Management, Engineering or Construction management, or related field;
  • Five (5) years of management experience with oversight for team of more than 50 support staff;
  • Knowledge and track record of all maintenance and repair, planning, scheduling, management and administration; local regulation safety practices; record keeping, report and policy development.
  • Technical knowledge in working with air-conditioning and heating systems;
  • Technical knowledge in procurement procedures
  • Knowledge and experience with local safety, fire, construction, and public access regulations experience; an understanding of blueprints and building codes; experience developing cost estimates and budgets;
  • Excellent communication and interpersonal skills
  • Excellent People management skills
  • Strong business ethics
  • General knowledge of budgeting and financial administration;
  • Excellent organizational skills
  • Flexibility and ability to cope with several tasks simultaneously are required;
  • Proficient in Microsoft and other computer programs

Essential Duties and Responsibilities:

  • Directs and inspects facilities for regulatory compliance;
  • Assesses and monitors facility repairs to ensure cost effectiveness; establishes criteria for repair versus replacement of facilities;
  • Coordinates routine maintenance and repairs
  • Schedule renovations
  • Implements department’s strategic plan in accordance with the University’s overall strategic plan;
  • Creates, implements, and maintains department repair and capital improvement budgets; ensures compliance with budgetary constraints; and forecasts and plans facility improvements;
  • Oversees the planning, development and prioritizing of projects and weekly work plans; ensures that materials are ordered, projects are designed and planned, and funds are available;
  • Oversees work/staff schedules; evaluates and monitors projects with regard to progress and costs.
  • Oversees contractors
  • Oversee the operation and maintenance of mechanical, electrical, plumbing systems and procurement of the University.
  • Oversees safety and security of the University
  • Manage waste disposal
  • Monitors status of work orders; estimates, requests, and purchases materials and equipment; and estimates labor costs;
  • Maintains current knowledge in the field of facilities management/maintenance; establishes, implements and updates facility related policies and procedures; follows all safety precautions/standards and University policies and procedures;
  • Represents the University and/or the department on committees and performs related duties as assigned;
  • Ensures compliance with applicable building and safety codes, hazardous waste disposal,
  • Monitors campus emergencies, including equipment breakdowns, malfunctions and alarm calls;
  • Responsible for the maintenance and operation of the fire protection systems; eg. Fire Extinguishers
  • Responsible for maintaining and updating as needed a comprehensive safety plan, a process for facilities opening and lock-down, and an emergency notification procedure;
  • Verifies department employee timesheets for accuracy and compliance with college policies and procedures;
  • Training staff on safety procedures
  • Other duties as assigned.

Expectations:

  • Provide quality customer service, maintain a professional work environment and adhere to requirements of the department based on AUA policies and guidelines.
  • Commit to engaging in productive work during the hours outlined for your position.
  • Ensuring deadlines for various tasks are met and assist in facilitating department activities.
  • Maintain calendars for the assigned department and for personal work related to your daily scheduling.
  • Timely and professional responses to all correspondence/communication (emails, telephone calls, and faxes) with AUA community and partners.
  • Prepare reports as requested.
  • Always present in a clean, appropriate and modest attire in keeping with a work environment with frequent customer service and community outreach interactions.

Position requirements:

  • Participate in all related job training opportunities as specified.
  • Working knowledge and application of the Family Educational Rights and Privacy Act (FERPA)
  • Minimum American Heart Association Certification in Basic Life Support, First Aid / CPR and AED. 

All applicants for the above positions please email:

1. Cover Letter
2. Curriculum Vitae
3. Statement of research accomplishments and future goals

& any other pertinent information to careers@bimsmed.org

Appointments will be contract basis initially with possibility of extension, depending on performance.

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