The Director of Facilities oversees facilities operations, managing facilities budget, directing routine maintenance, responding to emergencies, managing risk, managing contractors, overseeing security, stores, housekeeping, grounds conducting site inspections and overseeing projects.
Education, Skills & Abilities:
- A Degree in Project Management, Facilities Management, Engineering or Construction management, or related field;
- Five (5) years of management experience with oversight for team of more than 50 support staff;
- Knowledge and track record of all maintenance and repair, planning, scheduling, management and administration; local regulation safety practices; record keeping, report and policy development.
- Technical knowledge in working with air-conditioning and heating systems;
- Technical knowledge in procurement procedures
- Knowledge and experience with local safety, fire, construction, and public access regulations experience; an understanding of blueprints and building codes; experience developing cost estimates and budgets;
- Excellent communication and interpersonal skills
- Excellent People management skills
- Strong business ethics
- General knowledge of budgeting and financial administration;
- Excellent organizational skills
- Flexibility and ability to cope with several tasks simultaneously are required;
- Proficient in Microsoft and other computer programs
Essential Duties and Responsibilities:
- Directs and inspects facilities for regulatory compliance;
- Assesses and monitors facility repairs to ensure cost effectiveness; establishes criteria for repair versus replacement of facilities;
- Coordinates routine maintenance and repairs
- Schedule renovations
- Implements department’s strategic plan in accordance with the University’s overall strategic plan;
- Creates, implements, and maintains department repair and capital improvement budgets; ensures compliance with budgetary constraints; and forecasts and plans facility improvements;
- Oversees the planning, development and prioritizing of projects and weekly work plans; ensures that materials are ordered, projects are designed and planned, and funds are available;
- Oversees work/staff schedules; evaluates and monitors projects with regard to progress and costs.
- Oversees contractors
- Oversee the operation and maintenance of mechanical, electrical, plumbing systems and procurement of the University.
- Oversees safety and security of the University
- Manage waste disposal
- Monitors status of work orders; estimates, requests, and purchases materials and equipment; and estimates labor costs;
- Maintains current knowledge in the field of facilities management/maintenance; establishes, implements and updates facility related policies and procedures; follows all safety precautions/standards and University policies and procedures;
- Represents the University and/or the department on committees and performs related duties as assigned;
- Ensures compliance with applicable building and safety codes, hazardous waste disposal,
- Monitors campus emergencies, including equipment breakdowns, malfunctions and alarm calls;
- Responsible for the maintenance and operation of the fire protection systems; eg. Fire Extinguishers
- Responsible for maintaining and updating as needed a comprehensive safety plan, a process for facilities opening and lock-down, and an emergency notification procedure;
- Verifies department employee timesheets for accuracy and compliance with college policies and procedures;
- Training staff on safety procedures
- Other duties as assigned.
- Provide quality customer service, maintain a professional work environment and adhere to requirements of the department based on AUA policies and guidelines.
- Commit to engaging in productive work during the hours outlined for your position.
- Ensuring deadlines for various tasks are met and assist in facilitating department activities.
- Maintain calendars for the assigned department and for personal work related to your daily scheduling.
- Timely and professional responses to all correspondence/communication (emails, telephone calls, and faxes) with AUA community and partners.
- Prepare reports as requested.
- Always present in a clean, appropriate and modest attire in keeping with a work environment with frequent customer service and community outreach interactions.
- Participate in all related job training opportunities as specified.
- Working knowledge and application of the Family Educational Rights and Privacy Act (FERPA)
- Minimum American Heart Association Certification in Basic Life Support, First Aid / CPR and AED.